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The Graduate Council

The Graduate Faculty

(Graduate Faculty, adopted April 29, 1982, and approved by the Provost and Vice Chancellor for Academic Affairs and the Chancellor)

The Board of Trustees of the University of Arkansas authorizes specific programs leading to the graduate degrees awarded by the University of Arkansas, Fayetteville graduate faculty. This graduate faculty and the Dean of the Graduate School, both assisted by the Graduate Council, shall have primary responsibility for graduate programs - their development, policies, administration, and quality. Reviews of and requests for revocation of graduate faculty status will be the responsibility of the graduate faculty of the program.

The Graduate Faculty

The graduate faculty shall have the legislative authority for all graduate academic matters (for example: policies and procedures for new programs, new courses, membership in the graduate faculty, and verification that students have met requirements for advanced degrees), with its legislative actions subject to the approval of the Board of Trustees after the actions have been reviewed and recommended by the Dean of the Graduate School, the Faculty Senate, the Provost and Vice Chancellor for Academic Affairs, the Chancellor, and the President of the University of Arkansas System. Members of the graduate faculty consist of the President of the University of Arkansas System, the Chancellor, the Provost and Vice Chancellor for Academic Affairs, the Dean of the Graduate School, and all members of the faculty who are authorized to serve on a graduate thesis or dissertation committee or to teach graduate courses and who are regularly involved in such graduate-level activities. Other members of the graduate faculty may be individuals whom the graduate faculty selects consistent with campus policies.

Graduate faculty meetings, called and chaired by the Dean of the Graduate School, shall be held at least once each semester. The Dean shall also call special meetings upon written petition of at least twenty members of the graduate faculty. Announcements of each meeting, plus the agenda, shall be sent to the graduate faculty at least two weeks before the date selected. The Dean and the Graduate Council shall determine the agenda for each meeting, but any other item may be presented from the floor and, with the approval of a two-thirds majority of those present, shall be added to the agenda. Seventy-five members of the graduate faculty shall constitute a quorum. Where formal action is taken on any item, except amendment of the statement of organization, a majority vote of the graduate faculty members present shall prevail. The Dean shall send minutes of each meeting to the graduate faculty, and actions taken at the meeting shall not be considered the position of the graduate faculty until two weeks after the minutes have been distributed. Approved academic policies shall be kept in a readily available file in the office of the Dean of the Graduate School and shall also be reflected in the Graduate School Catalog.

The Dean of the Graduate School

The Dean of the Graduate School shall have administrative responsibility for implementing policies and procedures relating to graduate education. This responsibility, in addition to duties specified elsewhere, shall include directing the operations of the Graduate School Office, admitting students for graduate study, admitting students to graduate programs when such admission is recommended by the appropriate department or division, monitoring graduate student registrations and progress toward degrees, approving University employment contracts for persons admitted to the Graduate School, and verifying that students have met Graduate School requirements for degrees. Furthermore, by working with students, faculty, other administrative officials, and persons and agencies outside the University, the Dean shall provide leadership to maintain or develop superior research activities and instructional programs. In carrying out these responsibilities, the Dean shall be assisted by the Graduate Council.

The Graduate Council

The Graduate Council shall be a legislative body, with legislative responsibility delegated to it by the graduate faculty, which retains authority to review and approve or disapprove any legislative action of the Council. The Council, chaired by the Dean of the Graduate School or his designated representative, shall determine its own governance and interpret its own legislation. The Council shall have at least three meetings each semester, with the time and proposed agenda sent to Council members at least one week before each meeting. A report of Council action shall be sent to members of the graduate faculty.

In cooperation with the Dean of the Graduate School, the Graduate Council shall be responsible for implementing guidelines for graduate education and for developing and implementing policies and procedures concerning matters such as the following: criteria for admission and retention of graduate students, courses for graduate credit, proposals relating to new and existing graduate programs, membership in the graduate faculty, evaluation of the quality of graduate education, and verification that students have met requirements for graduate degrees.

The Graduate Council shall have a total of 14 members composed of the following: The Dean of the Graduate School, 1; Bumpers College of Agricultural, Food and Life Sciences, 2; Fulbright College of Arts and Sciences, 3; Walton College of Business Administration, 2; College of Education and Health Professions, 2; College of Engineering, 2; Graduate Dean's Student Advisory Board, 2. The distribution of representatives on the Graduate Council may be adjusted from time to time by the graduate faculty. Associate deans of the Graduate School will be non-voting ex-officio members of the Graduate Council.

The procedure for selecting Graduate Council representatives for a college or unit shall be determined by the faculty of that college or unit who are members of the graduate faculty. The term for representatives shall be four years, except that a college or unit with more than one representative shall select members for staggered terms. The college or unit shall designate one of its representatives as the senior member.

Standing Committees of the Graduate Council

Note: The Committee on Courses and Programs and the Committee on Program Review are committees jointly of the Graduate Council and the Faculty Senate.

Committee on Courses and Programs reviews and makes recommendations to the Graduate Council and Faculty Senate for actions on proposals approved by a college or school for the following: 1) new courses; 2) changes in title, description, number, prerequisites, etc. of courses; 3) new undergraduate and graduate degree programs; and 4) modifications to degree programs. The committee is responsible for resolving questions concerning course numbering, course or program duplication, completeness of course or program revision forms, and other questions pertaining to course and program changes, including compliance with administrative guidelines implementing Board Policy.

Proposals made to this Committee will be collected by the Graduate School and distributed to the members prior to each meeting. A summary sheet listing all recommendations from the committee is distributed with the agenda to the Graduate Council and the Faculty Senate prior to the meetings at which they are reported. Proposals which affect graduate courses or programs will be approved by the Graduate Council prior to consideration by the Faculty Senate.

Voting committee membership consists of a representative with graduate faculty rank to be appointed by the dean of each undergraduate college or school, a representative with graduate faculty rank from each undergraduate college and school to be chosen from the voting membership of the Faculty Senate, a representative of the Graduate Council, a representative of the university libraries appointed by the Dean of Libraries, a representative of the School of Law chosen by the Dean of Law, a student member selected by the ASG and a student member selected by the Graduate Dean's Student Advisory Board, the chair of the Campus Faculty, the Vice Chair of the Faculty Senate, and the chair of the Graduate Council. In addition, one non-voting representative appointed by the Dean of the Division of Continuing Education will serve on the committee, and a representative from the Registrar's Office will meet with the committee to provide technical support. The committee elects its own chair.

The Committee on Program Review has the responsibility for initiating, participating in, or evaluating the results of undergraduate and graduate program reviews consistent with University guidelines and the review schedule as set forth in Academic Policy 1620.10 and 1620.11 requiring that each program be reviewed at least once every 10 years by this process or external reviewers. Revisions to the guidelines and the schedule for reviews may developed by the committee and recommended by the Faculty Senate, consistent with Board of Trustees policy 620.1, Arkansas code 6-61-214, and policy of the Arkansas Higher Education Coordinating Board including the provision that changes to program review guidelines and schedule must be approved by the AHECB. Reviews of graduate programs will be presented to the Graduate Council before being presented to the Faculty Senate.

Voting committee membership consists of a voting member of the Faculty Senate and a voting member of the Graduate Council from each academic college, the chair of the Graduate Council, and the Vice Chair of the Faculty Senate or his/her representative. The committee elects its own chair.

Teaching Assistant Effectiveness Advisory Committee is comprised of the Associate Dean of the Graduate School, as the chair, a representative from the library, a representative from the Teaching and Faculty Support Center, one faculty and one teaching graduate assistant representative from each of the undergraduate colleges, and one faculty and one teaching graduate assistant representative from each of the following: a) a department with fewer than five teaching graduate assistants; b) a department with five to ten teaching graduate assistants; c) a department with eleven to twenty teaching graduate assistants; and d) a department with more than twenty teaching graduate assistants appointed during that academic year. (For these purposes, teaching graduate assistants are those who have full responsibility for teaching a credit bearing course, or who are responsible for a lab.) Members will be chosen by the Dean of the Graduate School. The committee facilitates communication between the Dean of the Graduate School and the Graduate Council, on the one hand, and the teaching graduate assistants, departments, and colleges, on the other. The committee cooperates with the Teaching and Faculty Support Center, the Teaching Council of the Faculty Senate, the Teaching Assistant Advisory Board of the Teaching and Faculty Support Center, and the Teaching Academy in the development of strategies to prepare future teaching assistants. The committee will meet at least three times per semester during the academic year, and service on the committee is for one academic year.

The Academic Appeals Subcommittee of the Graduate Council will hear appeals from students to waive a university rule related to their academic record and will hear appeals from Graduate School staff to waive a rule related to admission to the Graduate School.  The membership of the committee will consist of the senior members of the Council from each college/interdisciplinary programs plus the two members of the Graduate Dean’s Student Advisory Board who serve on the Council.  The Associate Dean of the Graduate School will serve as the chair of the committee.

Amendments

This statement of organization of the Graduate School may be amended by a two-thirds majority vote of the graduate faculty attending the meeting at which the amendment is submitted for a vote. The proposed amendment must appear on the printed agenda distributed before the meeting to members of the graduate faculty.

Members - Graduate Council and Committees

A current roster of members can be found at grad.uark.edu/dean/gradcouncil/gcmembers.php under the Graduate School Web Site.